2019-09-22 MembersMeetingNotes

Sept 22, 2019 (Q3) Members' Meeting Notes

Members meeting

SUN 22 SEP 2019

@ Bloominglabs

Attendees:

Present	Board member
✓	Dan (President)
✓	Jimmy (Treasurer)
✓	Sarah (Secretary)
✓	Heath (At-large)
✓	Tobias (At-large)
Member attendees
Kevin R.
Allyn L.
Nathan
Pete
Cameron
Steve
Asha
Iain D.
Ryder

Quorum of voting members needed: 10

Agenda:

Time	Topic
1:00 - 1:15	Welcome & donuts	All
1:15 - 1:20	Moment of memory for Staci Radford-Vincent	All
1:20 - 1:25	Review voting procedures & bylaws review	Sarah
1:25 - 1:50	Financial update	Jimmy
1:50 - 2:00	Proposed policy update: Dues	Dan
2:00 - 2:05	Vote on proposed policy update	Dan & Sarah
2:05 - 2:15	Website working group	Sarah
2:15 - 2:30	Cleaning	Jimmy
2:30 - 2:45	Theft and other non-excellence	Dan
2:45 - 3:00	Internal infrastructure updates	All

Notes:

Began at 1:00 pm

1. Moment of memory for Staci Radford-Vincent

   1. Workshop in her honor: 1pm to 4pm on Sunday, November 10th

   2. Asha will talk with WonderLab about possible cross-promotion of events

2. Review voting procedures & bylaws review

   1. Discussed quorum requirements

   2. Discussed voting procedure

   3. Discussed amendment amendment with regard to bylaws updates

   4. Discussed attorney consultation on bylaws

3. Financial update

   1. Current balances

      1. Checking: 1998.16
      2. Savings: 2881.74
      3. Total: 4879.90

      4. Makevention:

         1. ~680.00

         2. Will increase based on deposits from this past Friday

   2. Monthly expenses

      1. Rent: 1669.96

         1. Includes water utility; there’s a scheduled review of the water utilization cost in October with Mark, the landlord.

      2. Comcast: 49.95
      3. Dumpster: 48.00
      4. Vectren (gas): 25.00
      5. Electricity (average): 184.00
      6. Freshbooks: 50.00

   3. Cameron: suggestion of looking into budget billing for utilities for more predictable billing

   4. Last average utilization was $2060 per month, but is now approximately $2030 a month. Due to the variation in seasonal utilities, however, we are operating under an assumption of monthly costs of $2100.

   5. TO INSERT: Table from Jimmy’s notes

   6. Fully funding our monthly expenses through current membership would require 45 members @ $40/month and 15 members @ $20/month

   7. Dues increase is opt-out for existing members

   8. Discussion followed regarding the proposed update

4. Proposed policy update (dues) & vote

   1. Effective date will be Nov 1. 2019

Member	Vote
Dan	Yes
Jimmy	Yes
Sarah	Yes
Heath	Yes
Tobias	Yes
Kevin R.	Yes
Allyn L.	Yes
Nathan	Yes
Pete	Yes
Cameron	Yes
Steve	Yes
Asha	Yes
Eric Barsic	Yes (Proxy)
Ryder Timberlake	Yes (Proxy)
Steve Backs	Yes (Proxy)

1. Website working group

   1. Nathan

   2. Cameron

   3. Tobias

   4. Dan

   5. Rebeca (not present, but has expressed interest in the past)

2. Cleaning

   1. Previous attempts to kickstart cleaning habits have not been as successful as we would have hoped

      1. We’ve tried area captains, but the space isn’t the responsibility of just one person per area
      2. Issues also occur in areas with heavy public use (woodshop, metal shop)
      3. Inform members of the public what the expectations are at the get-go (“Bloominglabs does not have staff”)

      4. Allyn will help with the ideal state pictures and work on checklists

         1. First phase: ideal state for certain areas

      5. Cameron has volunteered to throw away old parking ticketed things (polite hatchet wielder)

         1. Junkornot channel can be used for this

         2. Jimmy will assist

   2. Identify areas and tasks

   3. Need for a deep clean

   4. What is “clean”?

3. Internal infrastructure updates

   1. Network

   2. RFID system expansion

   3. Tools from Chet (possibly)

   4. Possible grant from CFBMC

4. Theft and other non-excellence

   1. Missing donations box

   2. Kitchen key

      1. Doors being re-keyed
      2. Kitchen and laser room to be added to RFID map

   3. Entrance doors

      1. Locks are being addressed, and we request that all members check the doors when entering/leaving
5. Discussion followed regarding Bloominglabs neighbors, site security, and dumpster access

Adjourned at 3:10 PM