Difference between revisions of "Treasurer"
From Bloominglabs
(Created page with "= Treasurer's Duties = == Ongoing Monthly Duties == * Check our P.O. box for notifications from our creditors, checks to be deposited, etc. * Check our onsite mailbox for not...") |
Revision as of 16:18, 5 March 2022
Contents |
Treasurer's Duties
Ongoing Monthly Duties
- Check our P.O. box for notifications from our creditors, checks to be deposited, etc.
- Check our onsite mailbox for notifications
- Check donations/dues boxes onsite for deposits
- Deposit payments collected into Blabs' bank
- Pay Monthly Expenses
- Rent
- Electric bill
- Gas bill
- Internet
- Garbage
- Insurance
- Freshbooks
- We pay for our P.O. box yearly in July
Note: All monthly expenses are paid automatically from our checking account
Government Filings
- By January 31st: File sales taxes for previous calendar year with the Indiana Department of Revenue
- By Annual Meeting: Prepare annual treasurer's report for previous calendar year
- IUCU bank account (expenses, dues)
- PayPal (dues, workshop payments and expenses, large donations)
- Square (onsite payments like snacks and laser time)
- WePay (dues)
- Freshbooks (dues credits for things like teaching a workshop or buying snacks)
- Makevention report
- Workshop report
- Dues report (particularly how many people are past due)
- By May 15th: File 990N with the IRS for previous calendar year
- By May 15th: File Indiana Business Tangible Personal Property Taxes for previous calendar year
- Online: https://ppopin.in.gov/
- Paper form will be sent when tax needs to be filed
- Will come to our onsite mailbox
- By December 31st: Every other year file our Indiana Business Entity Report
- Filing on the even numbered years (2018, 2020, etc)
- https://access.in.gov/
Workshop Support
- Create PayPal buttons for Workshops
- Buy things for the workshop
- Make sure people get reimbursed - protect you and the person you are giving money to - get receipts!
- Try to make sure we bring in enough money to cover the costs of the workshop
These are on-going duties throughout the year
Makevention Support As Needed
- Makevention pretty much runs itself financially, but may need treasurer support
- Makevention has all their own accounts for Square, Paypal, and an IUCU checking account
- Make sure payments and expenses for Makevention go into the right accounts
