Revision as of 11:14, 19 March 2022

Treasurer's Duties

Ongoing Monthly Duties

• Check our P.O. box (2443) for notifications from our creditors, checks to be deposited, etc.
  • Paid in July
• Check our onsite mailbox for notifications
• Check donations/dues boxes onsite for deposits
• Deposit payments collected into Blabs' bank
• Pay Monthly Expenses
  • Rent
  • Electric bill
  • Gas bill
  • Internet
  • Garbage
  • Insurance
  • Freshbooks
    • Note: All monthly expenses are paid automatically from our checking account
• Poke people about past dues
  • Disable people's fobs if they are over 3 months over due
  • Realize that people may not know they are past due
  • These duties are often take on by other board members

Government Filings

* By January 31st: File sales taxes for previous calendar year with the Indiana Department of Revenue

• • https://intime.dor.in.gov/
• By Annual Meeting: Prepare annual treasurer's report for previous calendar year
  • IUCU bank account (expenses, dues)
  • PayPal (dues, workshop payments and expenses, large donations)
  • Square (onsite payments like snacks and laser time)
  • WePay (dues)
  • Freshbooks (dues credits for things like teaching a workshop or buying snacks)
  • Makevention report
  • Workshop report
  • Past dues report
  • Monthly expense report versus membership dues coming in
    • Consider that somethings (like snacks) are being paid in dues credits which is essential an expense to Blabs
  • Banking Fees (PayPal, WePay, credit card, etc.)
    • Help members understand that it's important to make it easy for people to give us money
• By May 15th: File 990N with the IRS for previous calendar year
  • https://sa.www4.irs.gov/epostcard/
• By May 15th: File NP-20, Nonprofit Organization's Annual Report, with the Indiana Department of Revenue
  • https://intime.dor.in.gov/
• By May 15th: File Indiana Business Tangible Personal Property Taxes for previous calendar year
  • We don't pay any taxes on our property because we are exempt, but Indiana still requires us to file
  • Online: https://ppopin.in.gov/
  • Paper form will be sent when tax needs to be filed
  • Will come to our onsite mailbox
  • In 2021, Blabs' made a great effort to document our tangible business property. That will be useful for filing going forward.
• By December 31st: Every other year file our Indiana Business Entity Report
  • Filing on the even numbered years (2018, 2020, etc)
  • https://access.in.gov/

Workshop Support

• Create PayPal buttons for Workshops
• Buy things for the workshop
• Make sure people get reimbursed - protect you and the person you are giving money to - get receipts!
• Try to make sure we bring in enough money to cover the costs of the workshop

These are on-going duties throughout the year

Makevention Support As Needed

• Makevention pretty much runs itself financially, but may need treasurer support
• Makevention has all their own accounts for Square, Paypal, and an IUCU checking account
• Make sure payments and expenses for Makevention go into the right accounts