Difference between revisions of "Treasurer"
From Bloominglabs
(→Government Filings) |
(→Ongoing Monthly Duties) |
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| Line 14: | Line 14: | ||
** Insurance | ** Insurance | ||
** Freshbooks | ** Freshbooks | ||
| − | * | + | * Poke people about past dues |
| + | ** Disable people's fobs if they are over 3 months over due | ||
| + | ** Realize that people may not know they are past due | ||
| + | ** These duties are often take on by other board members | ||
Note: All monthly expenses are paid automatically from our checking account | Note: All monthly expenses are paid automatically from our checking account | ||
Revision as of 16:49, 5 March 2022
Contents |
Treasurer's Duties
Ongoing Monthly Duties
- Check our P.O. box for notifications from our creditors, checks to be deposited, etc.
- Check our onsite mailbox for notifications
- Check donations/dues boxes onsite for deposits
- Deposit payments collected into Blabs' bank
- Pay Monthly Expenses
- Rent
- Electric bill
- Gas bill
- Internet
- Garbage
- Insurance
- Freshbooks
- Poke people about past dues
- Disable people's fobs if they are over 3 months over due
- Realize that people may not know they are past due
- These duties are often take on by other board members
Note: All monthly expenses are paid automatically from our checking account
Government Filings
- By January 31st: File sales taxes for previous calendar year with the Indiana Department of Revenue
- By Annual Meeting: Prepare annual treasurer's report for previous calendar year
- IUCU bank account (expenses, dues)
- PayPal (dues, workshop payments and expenses, large donations)
- Square (onsite payments like snacks and laser time)
- WePay (dues)
- Freshbooks (dues credits for things like teaching a workshop or buying snacks)
- Makevention report
- Workshop report
- Dues report (particularly how many people are past due)
- By May 15th: File 990N with the IRS for previous calendar year
- By May 15th: File Indiana Business Tangible Personal Property Taxes for previous calendar year
- We don't pay any taxes on our property because we are exempt, but Indiana still requires us to file
- Online: https://ppopin.in.gov/
- Paper form will be sent when tax needs to be filed
- Will come to our onsite mailbox
- In 2021, Blabs' made a great effort to document our tangible business property. That will be useful for filing going forward.
- By December 31st: Every other year file our Indiana Business Entity Report
- Filing on the even numbered years (2018, 2020, etc)
- https://access.in.gov/
Workshop Support
- Create PayPal buttons for Workshops
- Buy things for the workshop
- Make sure people get reimbursed - protect you and the person you are giving money to - get receipts!
- Try to make sure we bring in enough money to cover the costs of the workshop
These are on-going duties throughout the year
Makevention Support As Needed
- Makevention pretty much runs itself financially, but may need treasurer support
- Makevention has all their own accounts for Square, Paypal, and an IUCU checking account
- Make sure payments and expenses for Makevention go into the right accounts
