Difference between revisions of "Standing Rules"

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This is a proposed page which needs further review by the membership and the board before being considered "in-effect" - January 3rd, 2019.
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= Preamble =
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Bloominglabs Incorporated is governed by the [[Bylaws]] and these Standing Rules. The [[Bylaws]] act as the core governing document of Bloominglabs, while the Standing Rules act as an accompanying document specifying the continuing rules and resolutions that are voted in at duly called meetings of the voting membership. As such, the Standing Rules are a more fluid document than the [[Bylaws]] which require more specific requirements to change, as specified in the [[Bylaws]].
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This is a proposed description that defines certain aspects of how we operate as a community and as a business. The Standing Rules are referenced by our ByLaws to further refine how operations are to take place, or to describe how the membership comes to expect things to be done.
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= How we operate - a guide post =
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== Meeting etiquette ==
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We have always strived to keep our meetings as short and to the point as possible. Whether they are member meetings or the annual "yearly meeting", we try hard to not waste anyone's time. The point of our organization is Making things after all, so time spent not working on activities is time wasted :-). Board meetings tend to be looser, but it's up to the board to decide how they want to spend their time. 
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====Helpful Notes====
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* Post an agenda and meeting times as far ahead of time as is reasonable
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* Starting late is ok, running long is strongly frowned upon.
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* Member meetings are most attended when they start 30-60 minutes before our public hours
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* Someone (usually the President) must keep conversation on-topic. Watch the clock, if you are running out of time pick up the pace of the meeting.
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* Free doughnuts help attract attendees
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* Be kind but stern to keep things on-track
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== Member Meetings ==
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We call member meetings only as often as is needed, but it is generally good to have a minimum of one per quarter(ish). Members and officers alike can call a members meeting, but generally if has been left up to the officers to call all member meetings in the past. Meetings are called to communicate business level changes, financial issues, or get input affecting all of the members (including how to spend funds in the savings account). Whenever we do have a members meeting, it is usually good to present a treasurers report in addition to any other business to discuss. Since our member meetings are infrequent, providing a financial report at every opportunity is good. Any issues that require voting should occur during a members meeting of course. Our [[Bylaws]] cover our rules for calling meetings, establishing quorum, and voting.
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== Board Meetings ==
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Typically the board meets once per month (usually the first Wednesday) after Bloominglabs public hours. This is completely up to the board to decide where and when to meet. Anyone is welcome to attend.
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<hr>
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<hr>
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= ByLaw References to the Standing Rules =
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== Bylaw References to the Standing Rules ==
 
* Article III, Section 3: Voting Membership Class Election
 
* Article III, Section 3: Voting Membership Class Election
 
** ...The [[Standing Rules]] shall specify procedures for inducting new members...
 
** ...The [[Standing Rules]] shall specify procedures for inducting new members...
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** The conduct of all meetings shall follow the rules of order as specified in the [[Standing Rules]].
 
** The conduct of all meetings shall follow the rules of order as specified in the [[Standing Rules]].
  
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= Standing Rules =
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; Don't be on fire
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: Adopted at the start of Bloominglabs, incorporated into Standing Rules document Feb 17th, 2019
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; Be excellent to each other
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: Adopted at the start of Bloominglabs, incorporated into Standing Rules document Feb 17th, 2019
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; Membership dues shall be
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: Effective on November 1, 2019
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:; Class I - Full dues - Full voting rights
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:: $50 per month
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:; Class II - Reduced dues based on hardship - No voting rights
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:: $25 per month
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:; Members who started under a previous rate may retain that rate at their own option (opt-out of new rate before date of effect), until they should decide to move to the new rate.
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; To become a member, the following shall be required of applicant
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: Adopted at start of Bloominglabs, incorporated into Standing Rules Document Feb 17th, 2019
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:;# The applicant shall have attended 3 (three) Bloominglabs public events, such as Public Meetings, Makevention, or workshops.
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:;# The applicant shall fill out an application collecting required information, including whether the applicant is applying for a hardship membership.
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:;# The applicant shall find an existing Bloominglabs member to sponsor the applicant for membership. The sponsor is responsible for vouching that the applicant has attended the required public events and would be a good candidate for membership. The member is responsible for filing the application with Bloominglabs and sending out an email to the membership list (bloominglabs-members@bloominglabs.org) introducing the applicant, specifying if they are applying for a hardship membership, and requesting any objections to the applicant's membership be sent to the Bloominglabs board (contact@bloominglabs.org).
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:;# If the applicant has completed the above steps, and no objections to the applicant's membership has been voiced to the Bloominglabs board within 1 (one) week, the applicant is eligible for membership. The applicant pays the first month's dues, at which point they shall be deemed a member, and granted the rights of the membership class they belong to.
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; Resigned and Suspended members may restore their membership through the standard membership application process, provided that they have no outstanding membership dues at the time of application.
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: Adopted Feb 17th, 2019
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; Regular meetings
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: Adopted Feb 17th, 2019
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:; Regular meetings shall be called by the board. The date, time, and place of the meeting shall be sent out to the membership list (bloominglabs-members@bloominglabs.org) at least 1 (one) week in advance of meeting.
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= Proposed Updates =
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== 2019 Dues Update ==
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; Adopted by unanimous vote, 22 September 2019 at quarterly members' meeting, to take effect 1 November 2019
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; Description:
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: Bloominglabs dues will change to $50/$25 per month (full/hardship) starting on [reasonable date; proposed: 1 month after member meeting adopting this update].  This will take effect for any new members after that.  Existing members will have the option to opt out of the new dues rates (until such time as they opt into them) and retain their previous $40/$20 per month rate.
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; Membership dues shall be
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: Effective on November 1, 2019
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:; Class I - Full dues - Full voting rights
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:: $50 per month
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:; Class II - Reduced dues based on hardship - No voting rights
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:: $25 per month
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:; Members who started under a previous rate may retain that rate at their own option (opt-out of new rate before date of effect), until they should decide to move to the new rate.
  
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[[Category:Operations]]
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[[Category:Operations]] [[Category:Meetings]]

Latest revision as of 18:24, 22 September 2019

Contents

[edit] Preamble

Bloominglabs Incorporated is governed by the Bylaws and these Standing Rules. The Bylaws act as the core governing document of Bloominglabs, while the Standing Rules act as an accompanying document specifying the continuing rules and resolutions that are voted in at duly called meetings of the voting membership. As such, the Standing Rules are a more fluid document than the Bylaws which require more specific requirements to change, as specified in the Bylaws.

[edit] Bylaw References to the Standing Rules

  • Article III, Section 3: Voting Membership Class Election
    • ...The Standing Rules shall specify procedures for inducting new members...
  • Article III, Section 4: Voting Membership Dues
    • ...The amount, payment period, due date and acceptable methods for collection of dues shall be reviewed each year at the annual meeting, and shall be specified in the Standing Rules...
  • Article III, Section 6: Voting Membership Resignation and Termination
    • ...Any voting member may resign by filing a resignation with any officer. Resignation shall not relieve a voting member of unpaid dues or other monies owed. Voting membership shall be suspended for non-payment of dues by the Treasurer after a period of three (3) months. Any suspended voting member may restore their membership as shall be specified in the Standing Rules...
  • Article IV, Section 1: Regular Meetings
    • Regular meetings of voting members shall be held as designated in the Standing Rules.
  • Article IV, Section 2: Annual Meetings
    • ...At the annual meeting, the voting members shall elect the Board of Directors, review and vote on the Standing Rules and policies of the Corporation, receive reports on the activities of the Corporation, approve the budget and determine the direction of the Corporation in the coming year...
  • Article IV, Section 6: Conduct of Meetings
    • The conduct of all meetings shall follow the rules of order as specified in the Standing Rules.

[edit] Standing Rules

Don't be on fire
Adopted at the start of Bloominglabs, incorporated into Standing Rules document Feb 17th, 2019
Be excellent to each other
Adopted at the start of Bloominglabs, incorporated into Standing Rules document Feb 17th, 2019
Membership dues shall be
Effective on November 1, 2019
Class I - Full dues - Full voting rights
$50 per month
Class II - Reduced dues based on hardship - No voting rights
$25 per month
Members who started under a previous rate may retain that rate at their own option (opt-out of new rate before date of effect), until they should decide to move to the new rate.
To become a member, the following shall be required of applicant
Adopted at start of Bloominglabs, incorporated into Standing Rules Document Feb 17th, 2019
  1. The applicant shall have attended 3 (three) Bloominglabs public events, such as Public Meetings, Makevention, or workshops.
  2. The applicant shall fill out an application collecting required information, including whether the applicant is applying for a hardship membership.
  3. The applicant shall find an existing Bloominglabs member to sponsor the applicant for membership. The sponsor is responsible for vouching that the applicant has attended the required public events and would be a good candidate for membership. The member is responsible for filing the application with Bloominglabs and sending out an email to the membership list (bloominglabs-members@bloominglabs.org) introducing the applicant, specifying if they are applying for a hardship membership, and requesting any objections to the applicant's membership be sent to the Bloominglabs board (contact@bloominglabs.org).
  4. If the applicant has completed the above steps, and no objections to the applicant's membership has been voiced to the Bloominglabs board within 1 (one) week, the applicant is eligible for membership. The applicant pays the first month's dues, at which point they shall be deemed a member, and granted the rights of the membership class they belong to.
Resigned and Suspended members may restore their membership through the standard membership application process, provided that they have no outstanding membership dues at the time of application.
Adopted Feb 17th, 2019
Regular meetings
Adopted Feb 17th, 2019
Regular meetings shall be called by the board. The date, time, and place of the meeting shall be sent out to the membership list (bloominglabs-members@bloominglabs.org) at least 1 (one) week in advance of meeting.

[edit] Proposed Updates

[edit] 2019 Dues Update

Adopted by unanimous vote, 22 September 2019 at quarterly members' meeting, to take effect 1 November 2019
Description
Bloominglabs dues will change to $50/$25 per month (full/hardship) starting on [reasonable date; proposed: 1 month after member meeting adopting this update]. This will take effect for any new members after that. Existing members will have the option to opt out of the new dues rates (until such time as they opt into them) and retain their previous $40/$20 per month rate.
Membership dues shall be
Effective on November 1, 2019
Class I - Full dues - Full voting rights
$50 per month
Class II - Reduced dues based on hardship - No voting rights
$25 per month
Members who started under a previous rate may retain that rate at their own option (opt-out of new rate before date of effect), until they should decide to move to the new rate.
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