View source for 2019-09-22 MembersMeetingNotes

'''Members meeting'''

'''SUN 22 SEP 2019'''

'''@ Bloominglabs'''

'''Attendees:'''

{|
| '''Present'''
| '''Board member'''
|-
| ✓
| Dan (President)
|-
| ✓
| Jimmy (Treasurer)
|-
| ✓
| Sarah (Secretary)
|-
| ✓
| Heath (At-large)
|-
| ✓
| Tobias (At-large)
|-
| '''Member attendees'''
|
|-
| Kevin R.
|
|-
| Allyn L.
|
|-
| Nathan
|
|-
| Pete
|
|-
| Cameron
|
|-
| Steve
|
|-
| Asha
|
|-
| Iain D.
|
|-
| Ryder
|
|}



'''Quorum of voting members needed: 10'''



'''Agenda:'''



{|
| '''Time'''
| '''Topic'''
| 
|-
| 1:00 - 1:15
| Welcome &amp; donuts
| All
|-
| 1:15 - 1:20
| Moment of memory for Staci Radford-Vincent
| All
|-
| 1:20 - 1:25
| Review voting procedures &amp; bylaws review
| Sarah
|-
| 1:25 - 1:50
| Financial update
| Jimmy
|-
| 1:50 - 2:00
| Proposed policy update: Dues
| Dan
|-
| 2:00 - 2:05
| Vote on proposed policy update
| Dan &amp; Sarah
|-
| 2:05 - 2:15
| Website working group
| Sarah
|-
| 2:15 - 2:30
| Cleaning
| Jimmy
|-
| 2:30 - 2:45
| Theft and other non-excellence
| Dan
|-
| 2:45 - 3:00
| Internal infrastructure updates
| All
|}



'''Notes:'''

''Began at 1:00 pm''

<ol style="list-style-type: decimal;">
<li><p>Moment of memory for Staci Radford-Vincent</p>
<ol style="list-style-type: lower-alpha;">
<li><blockquote><p>Workshop in her honor: 1pm to 4pm on Sunday, November 10th</p></blockquote></li>
<li><blockquote><p>Asha will talk with WonderLab about possible cross-promotion of events</p></blockquote></li></ol>
</li>
<li><p>Review voting procedures &amp; bylaws review</p>
<ol style="list-style-type: lower-alpha;">
<li><blockquote><p>Discussed quorum requirements</p></blockquote></li>
<li><blockquote><p>Discussed voting procedure</p></blockquote></li>
<li><blockquote><p>Discussed amendment amendment with regard to bylaws updates</p></blockquote></li>
<li><blockquote><p>Discussed attorney consultation on bylaws</p></blockquote></li></ol>
</li>
<li><p>Financial update</p>
<ol style="list-style-type: lower-alpha;">
<li><blockquote><p>Current balances</p></blockquote>
<ol style="list-style-type: lower-roman;">
<li>Checking: 1998.16</li>
<li>Savings: 2881.74</li>
<li>Total: 4879.90</li>
<li><p>Makevention:</p>
<ol style="list-style-type: decimal;">
<li><blockquote><p>~680.00</p></blockquote></li>
<li><blockquote><p>Will increase based on deposits from this past Friday</p></blockquote></li></ol>
</li></ol>
</li>
<li><blockquote><p>Monthly expenses</p></blockquote>
<ol style="list-style-type: lower-roman;">
<li><p>Rent: 1669.96 </p>
<ol style="list-style-type: decimal;">
<li><blockquote><p>Includes water utility; there’s a scheduled review of the water utilization cost in October with Mark, the landlord.</p></blockquote></li></ol>
</li>
<li>Comcast: 49.95</li>
<li>Dumpster: 48.00</li>
<li>Vectren (gas): 25.00</li>
<li>Electricity (average): 184.00</li>
<li>Freshbooks: 50.00</li></ol>
</li>
<li><blockquote><p>Cameron: suggestion of looking into budget billing for utilities for more predictable billing</p></blockquote></li>
<li><blockquote><p>Last average utilization was $2060 per month, but is now approximately $2030 a month. Due to the variation in seasonal utilities, however, we are operating under an assumption of monthly costs of $2100.</p></blockquote></li>
<li><blockquote><p>TO INSERT: Table from Jimmy’s notes</p></blockquote></li>
<li><blockquote><p>Fully funding our monthly expenses through current membership would require 45 members @ $40/month and 15 members @ $20/month</p></blockquote></li>
<li><blockquote><p>Dues increase is opt-out for existing members</p></blockquote></li>
<li><blockquote><p>Discussion followed regarding the proposed update</p></blockquote></li></ol>
</li>
<li><p>Proposed policy update (dues) &amp; vote</p>
<ol style="list-style-type: lower-alpha;">
<li><blockquote><p>Effective date will be Nov 1. 2019</p></blockquote></li></ol>
</li></ol>



{|
| '''Member'''
| '''Vote'''
|-
| Dan
| Yes
|-
| Jimmy
| Yes
|-
| Sarah
| Yes
|-
| Heath
| Yes
|-
| Tobias
| Yes
|-
| Kevin R.
| Yes
|-
| Allyn L.
| Yes
|-
| Nathan
| Yes
|-
| Pete
| Yes
|-
| Cameron
| Yes
|-
| Steve
| Yes
|-
| Asha
| Yes
|-
| Eric Barsic
| Yes (Proxy)
|-
| Ryder Timberlake
| Yes (Proxy)
|-
| Steve Backs
| Yes (Proxy)
|}



<ol style="list-style-type: decimal;">
<li><p>Website working group</p>
<ol style="list-style-type: lower-alpha;">
<li><blockquote><p>Nathan</p></blockquote></li>
<li><blockquote><p>Cameron</p></blockquote></li>
<li><blockquote><p>Tobias</p></blockquote></li>
<li><blockquote><p>Dan</p></blockquote></li>
<li><blockquote><p>Rebeca (not present, but has expressed interest in the past)</p></blockquote></li></ol>
</li>
<li><p>Cleaning</p>
<ol style="list-style-type: lower-alpha;">
<li><blockquote><p>Previous attempts to kickstart cleaning habits have not been as successful as we would have hoped</p></blockquote>
<ol style="list-style-type: lower-roman;">
<li>We’ve tried area captains, but the space isn’t the responsibility of just one person per area</li>
<li>Issues also occur in areas with heavy public use (woodshop, metal shop)</li>
<li>Inform members of the public what the expectations are at the get-go (“Bloominglabs does not have staff”)</li>
<li><p>Allyn will help with the ideal state pictures and work on checklists</p>
<ol style="list-style-type: decimal;">
<li><blockquote><p>First phase: ideal state for certain areas</p></blockquote></li></ol>
</li>
<li><p>Cameron has volunteered to throw away old parking ticketed things (polite hatchet wielder)</p>
<ol style="list-style-type: decimal;">
<li><blockquote><p>Junkornot channel can be used for this</p></blockquote></li>
<li><blockquote><p>Jimmy will assist</p></blockquote></li></ol>
</li></ol>
</li>
<li><blockquote><p>Identify areas and tasks</p></blockquote></li>
<li><blockquote><p>Need for a deep clean</p></blockquote></li>
<li><blockquote><p>What is “clean”?</p></blockquote></li></ol>
</li>
<li><p>Internal infrastructure updates</p>
<ol style="list-style-type: lower-alpha;">
<li><blockquote><p>Network</p></blockquote></li>
<li><blockquote><p>RFID system expansion</p></blockquote></li>
<li><blockquote><p>Tools from Chet (possibly)</p></blockquote></li>
<li><blockquote><p>Possible grant from CFBMC</p></blockquote></li></ol>
</li>
<li><p>Theft and other non-excellence</p>
<ol style="list-style-type: lower-alpha;">
<li><blockquote><p>Missing donations box</p></blockquote></li>
<li><blockquote><p>Kitchen key</p></blockquote>
<ol style="list-style-type: lower-roman;">
<li>Doors being re-keyed</li>
<li>Kitchen and laser room to be added to RFID map</li></ol>
</li>
<li><blockquote><p>Entrance doors</p></blockquote>
<ol style="list-style-type: lower-roman;">
<li>Locks are being addressed, and we request that all members check the doors when entering/leaving</li></ol>
</li></ol>
</li>
<li>Discussion followed regarding Bloominglabs neighbors, site security, and dumpster access</li></ol>



Adjourned at 3:10 PM

[[Category:Meetings]]